Motion started as an automatic calendar planner and has grown into what its homepage calls an AI-powered “SuperApp for work”. Instead of giving you a calendar and a to-do list and leaving you to connect them, it takes your tasks, projects and meetings, places them on your calendar, and keeps re-planning as things change. More recent additions cover docs, notes, workflows, reports and a meeting notetaker.
This guide profiles Motion using the vendor’s homepage and pricing page: what it is, who it suits, the features it documents, how its seat-based pricing and AI credits work, its strengths and limits, and how it compares with Reclaim. We also have a head-to-head article, Motion vs Reclaim for scheduling, if you are choosing between the two.
How we researched this: we did not run hands-on tests for this article. It is based on the vendor’s own documentation and public sources, checked on 14 November 2026. Features and prices change, so confirm details on the vendor’s site before you buy.
Key takeaways
- Motion’s homepage headline is “Get an unfair advantage by using AI to double productivity”, and it bundles AI tasks, projects, calendar, meetings, docs, notes, reports and workflows in one product.
- On the pricing page we read on 14 November 2026, Teams plans were shown at $19 (Pro AI) and $29 (Business AI) per seat per month with annual billing, and Individuals plans at $29 and $39.
- Plans include AI credits (7,500 on Pro AI and 15,000 on Business AI), with extra credits sold per 100, so heavy AI use can add to the bill.
- Motion states it is SOC 2 Type 2 compliant and encrypts data in transit and at rest.
- Many headline claims on the homepage, such as “#1 rated” and “more accurate than human notes 80% of the time”, are the vendor’s own and we could not verify them.
What Motion is and who makes it
Motion is a work-management and scheduling product. Its homepage, captured on 14 November 2026, describes it as “the #1 Rated Productivity Platform for the AI Era” and lists AI Projects, AI Tasks, AI Calendar, AI Meetings, AI Docs, AI Notes, AI Reports and AI Workflows. A badge states that it was voted the number one hottest product by Amplitude, and another line says that over 1 million top performers and teams trust Motion. These are the vendor’s own statements and we could not confirm them independently.
The core idea, as the page explains it, is that Motion takes all your projects and tasks, with their priorities, dependencies, deadlines and durations, and builds a plan that it re-optimises many times a day. The page also states that the task planner separates “do date” from “due date” so that you do not miss deadlines. In other words, the product aims to replace the manual step of deciding what to work on next.
The pages we read do not name the company behind Motion, so we cannot describe its ownership or history. The homepage footer area lists media coverage but no company details.
Who Motion is for
The homepage says Motion is built for individuals and teams of all sizes, from an individual to a 20-person team to a 1,000-person business. The pricing page splits into two tabs: Individuals, described as for solo professionals, and Teams, described as for teams and organisations.
- Busy individuals with a lot of competing tasks who want a calendar that plans their day automatically.
- Small teams that want project management and scheduling in one tool rather than juggling a task manager, a project manager and a calendar assistant.
- Managers who want capacity and deadline forecasting. The page says Motion predicts the ETA of every project from team capacity and alerts you when a project goes off track.
- Teams that want meeting notes tied to tasks, since the notetaker is described as integrated with docs, calendar, task planner and project manager.
It may be less suitable if you only want a lightweight scheduler for protecting focus time, in which case Reclaim is worth a look, or if you prefer to keep a separate project tool that your team already knows. Our guide to choosing an AI tool can help frame that decision.
Core features
AI Task Planner
Motion says its AI detects and prioritises your most urgent and important tasks automatically, gathering tasks from other apps into one global list. It describes building a plan that optimises itself hundreds of times a day.
AI Calendar Assistant
According to the page, Motion takes your projects and tasks, prioritises and time-blocks them on your calendar, and dynamically re-optimises your schedule dozens of times a day. It says it can combine all your calendars, work or personal, and schedule meetings automatically.
AI Project Manager
You describe a project and add relevant documents, and Motion builds the project with tasks, deadlines, assignees and stages. The page claims it is over 90 percent accurate out of the box, which is the vendor’s claim, and says a quick review is still needed.
AI Docs Assistant
Docs, notes, processes, wikis and pages live in one place, and the AI can turn messy notes into tasks and projects. The page also says you can ask AI to create a task mid-thought.
AI Meeting Notetaker
The page says the notetaker takes notes, creates action items and follow-ups, drafts follow-up emails and provides recordings and transcripts. It claims the notetaker was trained on more than 10,000 hours of proprietary meeting video data and is more accurate than human notes 80 percent of the time. We could not verify that claim.
AI Search Assistant
Motion lists a search assistant that finds docs, notes, projects, tasks and communication, positioned against the time spent searching in separate tools.
Feature summary
| Area | What the homepage says Motion does |
|---|---|
| Tasks | Gathers tasks into one list, prioritises them and plans them automatically |
| Calendar | Time-blocks tasks, combines calendars and re-plans when things change |
| Projects | Builds projects with tasks, deadlines, assignees and stages from a description |
| Docs and notes | Holds docs, wikis and notes, and turns notes into tasks |
| Meetings | Notetaker with summaries, action items, follow-up emails, recordings and transcripts |
| Workflows | Turns SOP docs into reusable project templates |
Newer and advanced features and integrations
AI Workflow Builder
The homepage describes a three-step path. You draft a standard operating procedure in AI Docs, turn it into a step-by-step workflow template with the AI Project Manager, and then create a project from the template, with tasks assigned automatically. The onboarding of a new employee is the example the page uses.
AI business intelligence and reports
Motion says it predicts project completion dates from team capacity and ongoing work, alerts you when a project is off track, and provides AI dashboards. The pricing page lists advanced dashboards and reports, timeline and Gantt charts, time tracking and team capacity planning among its features.
Models and context
The page says Motion uses “the most cutting-edge models available” from OpenAI, Anthropic and other labs, and that the cost is covered by the subscription. It says the AI has context across your projects, tasks, meetings, docs, notes, emails and messages. The pricing page also shows AI credits, which we discuss below, so read how the two statements fit together before you rely on unlimited AI use.
Integrations and API
The homepage lists Zapier, Zoom, Google Meet, Gmail, Outlook, Siri, HubSpot, Salesforce, Teams and Slack, plus hundreds more, and says a robust API lets you create, update and manage projects and tasks. If you build automations around it, see our profile of Zapier.
Pricing and plans
Checked on 14 November 2026 on the Motion pricing page. The page offers a free trial (“Start your free trial. Risk free. Cancel anytime.”) and a monthly or annual toggle labelled “Pay annually (Save 33%)”. The annual option was selected when we read it, so the figures below are the displayed per-month prices with annual billing, and we did not record the monthly equivalents. Prices change, so confirm on the vendor page before you buy.
| Tab | Plan | Price as shown | AI credits included | Extra credits |
|---|---|---|---|---|
| Individuals | Pro AI | $29 per month | 7,500 | 39 cents per 100 credits |
| Individuals | Business AI | $39 per month | 15,000 | 26 cents per 100 credits |
| Teams | Pro AI | $19 per seat per month | 7,500 | 25 cents per 100 credits |
| Teams | Business AI | $29 per seat per month | 15,000 | 19 cents per 100 credits |
The pricing page lists these features across the plans: AI chat, AI projects and tasks, AI calendar and meetings, AI docs, wiki and notes, AI task planner, AI writer and editor, unlimited storage, iOS, Android and desktop apps, and integrations. It also lists team capacity planning, advanced dashboards and reports, timeline and Gantt charts, time tracking, permissions and access control, central billing, priority support, priority business support and white glove onboarding. The text we extracted did not show which tier gets each item, so check the page itself for the exact split. The page headline for the plans says “Finish 137% more work”, which is a marketing claim.
What AI credits mean for cost
Because the plans include a fixed pool of credits and sell more at a per-100 price, your monthly cost depends on how much AI you use. The pages we read did not say which actions consume credits or how many, so we could not confirm how long 7,500 credits lasts. Our guide to reading an AI tool’s pricing page covers how to ask that question before you commit.
Strengths
One product for planning, projects and meetings
The homepage positions Motion as replacing to-do lists, project management apps, meeting schedulers, AI notetakers and docs, so you may be able to retire several tools. Whether the combined product matches the best individual tools is something to test.
Automatic re-planning
The calendar assistant re-plans when anything changes, which the page presents as the main benefit over a static calendar and list.
Project creation from a description
Building a whole project, with tasks, deadlines and stages, from a description and documents can save setup time if the output needs only light editing.
Capacity and ETA forecasting
Forecasting project finish dates from team capacity is useful for managers, and the page says alerts arrive when a project goes off track.
Broad integrations and an API
The integration list and API make it possible to connect Motion to CRM, chat and meeting tools.
Weaknesses and limits
Credit-based AI on top of seat pricing
You pay per seat and also manage a credit pool. The pages do not explain credit consumption, so cost can be hard to predict.
Marketing claims are unverifiable
Statements such as “#1 rated”, “10x cheaper than the combined cost of other tools”, “more accurate than human notes 80% of the time” and testimonials that quote large savings are not independently supported on the page. Treat them as marketing and verify in a trial.
Handing control to an algorithm
An auto-planner that reshuffles your calendar many times a day will not suit everyone. If you like to control your own schedule, test how much manual override the product allows. We did not find that documented on the pages we read.
No clear free plan
The pricing page offers a free trial rather than a free forever plan. Reclaim, by contrast, lists a free Lite plan.
Company and data details are thin
We found no details on the company, data location or whether customer data is used to train models in the pages we read. Ask before you connect work email and calendars.
Privacy, data handling and security
The homepage has a short security section, read on 14 November 2026. It states that the company is SOC 2 Type 2 compliant through an independent audit by a top security firm, and that all data is fully encrypted in transit and at rest. It describes the data as fully private and secure.
We did not read Motion’s privacy policy, data processing terms or any statement about training models on customer data, so we cannot report on those. Motion reads your calendar, tasks, meetings, docs and, according to the page, emails and messages, so the data it touches is broad. Our guide on protecting company data when using AI tools offers a checklist to run before you connect it.
How Motion compares
Only a few tools in our set overlap with Motion. Reclaim is the closest, and we use its own pricing and homepage as the source for the right-hand column.
| Point | Motion | Reclaim |
|---|---|---|
| Core idea | AI task, project and calendar planner with docs and notetaker | AI calendar that schedules focus time, habits and meetings |
| Free option | Free trial | Lite plan, free forever |
| Entry paid price shown | $19 per seat per month (Teams, annual) | $10 per seat per month (Starter, yearly option) |
| Meeting notetaker | Yes, AI meeting notetaker | Not described as a notetaker on the pages we read; lists meeting agents and transcript sync |
| Stated security | SOC 2 Type 2, encryption in transit and at rest | SOC 2 Type II, SSO and SCIM, GDPR and DPF |
For a deeper look read Motion vs Reclaim for scheduling and our profile of Reclaim comparison. For a general method, use our side-by-side comparison guide.
Getting started
- Start the free trial and connect one calendar.
- Add a realistic list of tasks with deadlines and durations, not a toy list.
- Watch how Motion plans the week and note how often it reshuffles.
- Try creating a project from a short description and measure how much editing it needs.
- Ask what uses AI credits and check your usage page after a few days.
- Decide whether the plan fits before the trial ends. Our guide to testing an AI tool before you pay can help.
Frequently asked questions
Does Motion have a free plan?
The pricing page says “Start your free trial. Risk free. Cancel anytime.” We did not see a free forever plan on the page.
How much does Motion cost?
On 14 November 2026 the Teams tab showed Pro AI at $19 and Business AI at $29 per seat per month, and the Individuals tab showed $29 and $39, with the annual option selected. Confirm the monthly price on the vendor page.
What are AI credits?
The pricing page lists 7,500 credits on Pro AI and 15,000 on Business AI, with extra credits priced per 100. We could not confirm which actions use credits.
Is Motion secure?
The homepage states SOC 2 Type 2 compliance and encryption in transit and at rest. Read the privacy policy for training and retention details.
Does Motion integrate with other tools?
The homepage lists Zapier, Zoom, Google Meet, Gmail, Outlook, Siri, HubSpot, Salesforce, Teams and Slack and says there are hundreds more, plus an API.
Does Motion record meetings?
The page describes an AI notetaker that provides summaries, action items, follow-ups, recordings and full transcripts. Check consent rules before recording others.
How does Motion differ from Reclaim?
Motion bundles projects, docs, notes and a notetaker with planning. Reclaim focuses on calendar optimisation and has a free plan. See the comparison above.
Conclusion
Motion is an ambitious all-in-one tool for people who want an algorithm to plan their work and who would like projects, docs and meeting notes in the same place. Its strengths are the automatic planner and the breadth of the suite. Its weaknesses are credit-based AI on top of seat pricing, many unverifiable marketing claims and thin detail on data handling. Try it for a full trial on real work, check credit usage, and compare with Reclaim before paying. Our tool choice guide provides a checklist for that decision.
Sources
- Motion homepage, accessed 14 November 2026
- Motion pricing, accessed 14 November 2026
- Reclaim homepage, accessed 14 November 2026
- Reclaim pricing, accessed 14 November 2026
